General Information

Meeting Registration: Regular packages are all inclusive and cover registration, food, housing, parking, reception party, banquet, etc. 'No Housing' packages include all costs except housing. Day rates or registration only packages are not available.
Abstract Submission & Deadlines: Registration is required for abstract submission. Everyone is encouraged to submit all registration materials before the abstract deadline, so the organizers can make prompt decisions concerning acceptance of abstracts and attendance at the meeting (as meetings may become oversubscribed). Note that abstract submission is NOT required for attendance at CSHL/WT meetings.
Program Information: You will be advised by e-mail approximately 6 weeks after the abstract deadline whether your abstract(s) has been selected for a platform or poster presentation. A list of poster and oral presenters will be posted on our web site as soon as the decisions are finalized. Specific program information (date and time) is not given out prior to the meeting. Please advise us in advance if you have scheduling conflicts and cannot present on a particular day. Most meetings begin with an evening session at 7:30 pm on the first date of the meeting. You will receive the complete program in the abstract book, when you arrive at Hinxton. Additional abstract books may be available for purchase through the Hinxton conference office.
Financial Aid: Financial assistance may be available upon written request by email to meetings@cshl.edu by the abstract deadline. Funding decisions are frequently not made until after the meeting.
Housing: Accommodation is provided in a mixture of single and double occupancy. Participants will be housed at outside hotels if necessary; roommate requests will be honored where possible. Housing assignments will be provided upon your arrival at Hinxton. Shuttle service into Cambridge will be provided for registrants whose housing assignments are made by trhe conference organizers. Housing is available to meetings participants only.
Extra nights - 90 GBP including food and housing. Please make arrangement for early or late nights when you register. Cancellation of extra night(s) need to be made 48 hours prior to your intended arrival date.
Please click here for a list of local hotels and other accomodations.
Payment & Refund Policy: Payment is due upon registration, and no less than four weeks prior to the meeting. Registration four weeks or less prior to the meeting incur a $100 late charge and onsite registrations incur a $200 late charge. Cancellations more than four weeks prior to the meeting are eligible for a full refund less a $100 processing fee. Cancellations less than four weeks prior to the meeting incur an additional $150 cancellation charge. No shows are ineligible for any refunds (except in extenuating circumstances). If you must cancel or if someone will be replacing you, please notify us so we can inform the Organizers.
We accept Visa, Mastercard, American Express and Discover. If paying by academic or personal check, note that payment is due four weeks in advance of the meeting. Checks should be made payable to Cold Spring Harbor Laboratory.
Surcharges/Decline Fees: Credit cards that are not accepted for payment will incur a $25.00 service fee for every additional attempt. Please check with your credit card provider to ensure funds are available to cover the amount authorized.
By registering on-line and utilizing the deposit and second payment option, you are authorizing us to charge the balance four weeks prior to the start of the meeting. If your institution or company does not want the second payment to be placed on the original credit card, it will be the responsibility of the participant to notify us in advance. If CSHL is not notified prior to the four week deadline, and we have already processed your second payment, then you will be subjected to a $25 surcharge per transaction.

CAMBRIDGE/HINXTON CLIMATE:

PREPARING FOR YOUR PRESENTATION:
CSHL/WT meetings are held in the 300-seat Francis Crick Auditorium and are relayed by closed circuit television and real video streams around the campus.
Audio-Visual Facilities: The audio-visual team is located in the office in the rear of the Francis Crick Auditorium and maintains a projection suite of state of the art audio and vsual technologies run by both Mac and PC. We typically ask that presenters download their talks onto our presentation computers as this saves time and hassle between talks.
Posters: Poster sessions are held in the Cloisters surrounding the Francis Crick Auditorium. Posters should fit within 1.22m x 1.22m (4 ft X 4 ft). Note that the poster areas are equipped with wireless internet access so you can demo software and web sites if you bring a laptop equipped with wireless modem.

UPON YOUR ARRIVAL AT HINXTON:

Campus Map
Registration: Please register at the Conference Centre upon your arrival . Please call ahead (tel) if you plan to arrive at the lab after midnight.
Parking: All vehicles MUST receive a temporary parking permit.
Dining & Refreshments: Mealtimes are based around the schedule of the conference.
Communications: Wireless internet access is available in many of the public areas (Francis Crick Auditorium, Lobby and environs). Internet ports are available in many of the on campus rooms. Participants can receive messages (tel#) faxes (fax#) via the conference office. Payphones are located throughout the campus.